Consolidating Photos Libraries

Consolidating Photos Libraries In The United States
Consolidating Photos Libraries Mac
Consolidating Photos Libraries For Sale

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Sync a Photo Library across Devices

If you use Photos and have more than one Apple device, you may want your entire Photos library to appear on all of them. Thanks to iCloud Photo Library, this is now possible, and it’s what I describe in this chapter. (To learn about My Photo Stream, which sync only recent photos among your devices, see the previous chapter, Sync Photos and Videos across Devices.)

With iCloud Photo Library, you have just one photo library, which is stored in the cloud; your individual Macs and iOS devices can store copies of all those photos (space permitting), optionally optimized to use less storage—with full-resolution originals available for download on demand. Any edits or organizational changes sync across all your devices, too (with some qualifications; see What Doesn’t Sync). One catch is that depending on the size of your library, you may have to pay Apple for additional iCloud storage. (For more details and tips, see my TidBITS article iCloud Photo Library: The Missing FAQ.)

Unfortunately, Apple currently offers no good way for two or more people to keep their photo libraries in sync with each other, whether they’re using the same Mac (with different user accounts) or different Macs. iCloud Family Sharing (see Share Family Photos), iCloud Photo Sharing, and third-party tools (discussed in this chapter) can partially address this problem, but with numerous qualifications.

Sync Your Photos Library

To enable iCloud Photo Library:

iOS: Tap Settings > iCloud > Photos and make sure iCloud Photo Library is on.
OS X: In Photos, go to Photos > Preferences > iCloud and select iCloud Photo Library ①.
To keep all your originals on the device (space permitting), leave Download Originals to this Mac (OS X) or Download and Keep Originals (iOS) selected.
Alternatively, select Optimize Device Storage to keep smaller versions of the photos on your device to save space—the app downloads larger versions as needed.

Once you’ve done this on each device, photo libraries will begin syncing with each other. You can also view, upload, or download iCloud Photo Library photos in the Photos Web app on the iCloud Web site.

What Doesn’t Sync

Consolidating Photos Libraries In The United States

Per this Apple support article, certain kinds of metadata don’t sync across devices when using iCloud Photo Library:

Books, cards, and calendars
Slideshows
Keyword shortcuts and unused keywords
The Last Import album
Faces tiles and Faces data

Other Photos Library Syncing Options

iCloud Photo Library is the best way to sync all your photos between Macs, but there are other ways to approach the task, each with its own limitations:

Consolidating Photos Libraries Mac

Sync user-created albums:SyncMate can sync various kinds of data between Macs, including Photos albums. But the app can sync only individual, user-created albums—not smart albums or entire libraries.
Merge libraries:PowerPhotos lets you merge two Photos libraries (even from two different users) into a new library, maintaining albums and most metadata (see exceptions) while eliminating duplicates. Alas, this is a one-shot, manual process. It won’t keep two libraries in sync; if they diverge, you must manually merge them again.

Note: Although there are ways to do some of these things with iPhoto, they’re more complicated and less reliable. Since Apple is no longer distributing iPhoto, I don’t cover it in this book.

Share Libraries with Others

I said Apple currently offers no good way for two people to share the same complete Photos library, but there is a way to sort of do it, as described on this Apple support page (the instructions are for iPhoto but they work for Photos too.) The workaround involves working from an external drive that other users can also access.

This method has two key limitations:

Apple recommends against using network storage, because it can lead to (among other problems) corruption and data loss. Putting it on an external drive—and, presumably, shuttling the drive between users—should work.
Only one user can have a given library open at a time. If you try to open a library someone else is using, you’ll get an error message.

In other words, this technique works reasonably well for sharing a library across user accounts on a single Mac, but poorly for any other scenario.

Tip: To learn much more about iCloud’s photo syncing and sharing features, read my book Take Control of iCloud.

Consolidating Photos Libraries For Sale

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